Subscription plans
- Beginner: A free plan that enables you to use most of Todoist’s features, but in a limited capacity. As a free user, you can only create one free team.
- Pro: An account specific plan that enables you to use Pro features in your personal projects. As a Pro subscriber, you can only create one free team.
- Business: A team-specific plan that gives your team access to more advanced Business features. Any user can have as many paid team workspaces as they need.
Quick tip
Any Todoist user who joins or upgrades a team to Business will automatically get free access to Pro features across all their personal projects.
Personal project limits
Your personal project limits are determined by whether you’re a Beginner (free) user or a Pro (paid) user. Remember: If you’re part of any team that’s subscribed to the Business plan, you’ll automatically gain access to Pro features across all your personal projects for free.
Number of | Beginner | Pro |
---|---|---|
Active personal projects | 5 | 300 |
Projects joined (includes both personal and team projects) | up to 500 | up to 500 |
Users per project | 5 | 5 |
Active tasks per project | 300 | 300 |
Number of | Beginner | Pro |
---|---|---|
Activity history | 1 week | Unlimited |
Filters | 3 | 150 |
File size for comment attachments | 5 MB | 100 MB |
File size for email attachments | 5 MB | 25 MB |
Team limits
Beginner and Pro users can only create one free team. If you upgrade your team to the Business plan, you'll get:
- Additional features and increased limits (listed in the overview below).
- Pro features for all team members across all their personal projects.
- One additional free team.
Features | Free | Business |
---|---|---|
Task reminders | Not included | Included (maximum 700 reminders) |
Task duration | Not included | Included |
Themes | Not included | Included |
Auto backups | Not included | Included |
Permission settings | Not included | Included |
Security controls | Not included | Included |
Features | Free | Business |
---|---|---|
Active projects in a team workspace | 5 | up to 500 |
Team members | 1000 | 1000 |
People per team project | 250 | 250 |
Guests per team project | 5 | 1000 |
Filters | 3 | 150 per member |
File size for comment attachments | 5 MB | 100 MB |
File size for email attachments | 5 MB | 25 MB |
General limits
Some limits apply to all Todoist accounts (whether free or paid):
Feature | Maximum limit |
---|---|
Sections per project | 20 |
Labels | 500 |
Attachments | Unlimited |
File size of avatar | 4MB |
Feature | Maximum character limit |
---|---|
Task name | 500 |
Task description | 16384 |
Section name | 2048 |
Project name | 120 |
Filter name | 60 |
Filter query | 512 |
Label name | 60 |
Task comment | 15000 |
FAQ
Quick tip
If your question isn't listed below, it may be listed in our Teams FAQ.
You can view our pricing page here!
When you log into Todoist, your app should automatically do a full sync. A full sync means that our servers check your whole account (including projects, tasks, filters, labels, etc) for updates. The more items you have in your account, the longer a full sync will take, and the higher the risk of a sync issue occurring. We have therefore set the limit of 500 projects in order to make sure that Todoist can sync quickly and successfully.
That being said, we are hoping to soon make some behind-the-scenes improvements, which would make it possible for us to increase project limits. Please stay tuned!
No. Although you can only create one free team at a time, you can join as many teams as you want.
No, the limits only apply to active tasks, sections and projects.
No, we are not able to increase limits for individual accounts.