Getting Things Done (GTD) with Todoist

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Getting Things Done (a.k.a. GTD) is a popular, five-step time-management method that’s based on the idea of getting everything out of your head and onto your to-do list. It reduces stress and forgetfulness by helping you focus on completing tasks rather than trying to remember them.

Click here to read more about the GTD methodology.

Setting up a GTD workflow with Todoist

Get up and running with GTD in Todoist by following these 5 steps:

  1. Capture every task that comes to mind in your Todoist Inbox. Quickly type or dictate tasks as they occur to you using everyday language like “send invoice on May 3” or “water the plants every 4 days starting June 20 ending Sept 30.
  2. Clarify your captured tasks and make sure that they are actionable with concrete next steps. If not, delete them. If the task takes less than 2 minutes, do it right away (we suggest using a @two_minutes label for these tasks).
  3. Organize your tasks from your Todoist Inbox into specific projects. Split complex tasks into more manageable action items using sub-tasks. Assign due dates, labels and priority levels for even better organization.
  4. Engage with your tasks by working on them! Be efficient by prioritizing tasks based on time available, your energy level, or a task’s urgent/low priority.
  5. Reflect on your progress by using Todoist Karma to review your daily, weekly and monthly productivity. Review your completed tasks and update your active to-do lists to clear your mind and stay organized.

(GTD and Getting Things Done are registered trademarks of David Allen & Co. Todoist is not affiliated with David Allen & Co. or Getting Things Done.)