Filters

Available on:
Free
Premium
Business

Filters let you save your task searches so you can find the exact tasks you need in seconds. For example, pull up a list of all your tasks labeled @email that are also due today. Or start your day with a list of all your work-related tasks that are also marked priority 1.

When used right, filters are the to-do list super power that lets you focus on the right things at the right time.

Here are a few handy filters to try out:

Filter query

What it does

(overdue | today) & #Work

Shows all tasks that are overdue or due today that are in the “Work” project. Open this filter first thing when you get to work to get a clear overview of what you need to get done.

no date

Shows all tasks that don’t have a due date. Useful for a daily/weekly review to make sure nothing falls through the cracks.

7 days & @waiting

Shows all tasks that are due in the next 7 days and are labelled @waiting. Good for proactively identifying roadblocks in your week.

created before: -365 days

Created more than 365 days ago. Use this filter to find the tasks that have been gathering dust on your to-do list.

assigned to: Allan

Shows all tasks assigned to Allan. A quick way to see what Allan’s working on.

assigned by: me

Shows all tasks you assigned to others. Handy for following up on delegated tasks.

shared & !assigned

Shows all tasks in shared project that haven’t been assigned to anyone. Another good filter for make sure every task is accounted for.

 

Filtering based on due dates:

Filter query

What it does

Jan 3

Shows all tasks due on that date. For example: May 5, 16/05, 8 August, tomorrow, tod, in 10 days, Sunday, 10 Feb 2020

due before: May 5

Shows all tasks that are due before that date. Examples: due before:August 10, due before:13/08

due after: June 20

Shows all tasks that are due after that date. Examples: due after:16 May, due after:23/09

no date

Shows all tasks that don’t have a due date. Alternative: no due date

overdue

Shows all tasks that are overdue. Alternatives: overdue, od

5 days

Shows all tasks due within the next 5 days. Alternative: next 5 days

recurring

Shows all tasks that have a recurring due date.

You can write the date in any of these ways:

  • Specific  date: 10/5/2017, Oct 5th 2017
  • Specific  date and time: 10/5/2017 5pm, Oct 5th 5pm
  • Relative date: today, tomorrow, yesterday, 3 days (due in the next 3 days), -3 days (due in the past 3 days)
  • Days of the week: Monday, Tuesday,...Sunday

 

Filtering based on priority level:

Filter query

What it does

p1, p2, or p3

Shows all tasks with the specified priority level

No priority

Show all tasks with no priority level (a.k.a. p4)

 

Filtering based on labels:

Filter query

What it does

@email

Shows all tasks with the label @email

 

Filtering based on project and sub-project:

Filter query

What it does

#Work

Shows all tasks in your “Work” project

##Work

Shows all tasks in your “Work”project and all its sub-projects

 

Filtering based on when a task was created:

Filter query

What it does

created: Jan 3

Shows all tasks created on Jan 3.

created before: -365 days

Shows all tasks created more than 365 days ago.

created after: -365 days

Shows all tasks created within the last 365 days.


Filtering in shared projects and assigned tasks:

Filter query

What it does

assigned to: others

Shows all tasks that have been assigned to others

assigned by: Steven

Shows all tasks Steven assigned

assigned by: me

Shows all tasks that you assigned to others

assigned

Shows all tasks that have been assigned to anyone (yourself and others)

shared

Shows all tasks in shared projects


The collaborator can be identified by:

  • the person’s email
  • the person’s name
  • “me” (referring to yourself)
  • “others” (referring to all users other than yourself)

 

Filtering based on keyword(s):

What you type

What it does

search: email

Shows all tasks that contain the word email and tasks with comments that contain the word email


Including tasks assigned to others:

By default, Todoist filters will not return tasks assigned to others. If you would like to include tasks assigned to others in your results, you can type the following query:

Filter query

What it does

all

Shows all tasks in your Todoist, including ones assigned to others

 

Combining queries  to create even more powerful filters:

With Todoist Premium, you can combine any of the above searches to get the exact view you need. For example, the filter query today & p1 will pull up a list of all tasks that are due today that are also marked priority 1.

Here are all the ways you can create more specific filters:

Filter query

What it does

Today & @email

Shows all tasks that are due today and are also labeled @email (& can be read as “and”)

@work | @office

Shows all tasks that are labelled either @work or @office ( | can be read as “or”)

!assigned

Shows all tasks that are not assigned to anyone (! can be read as “not”)

(today | overdue) & #Work

Shows all tasks that are either due today or are overdue and are also in the “Work” project (enclose parts of your query with “()” to create more complex filters)

 

Run multiple filters at the same time:

Todoist filters also let you combine searches to create multiple task lists at once. To combine 2 or more searches into one filter, separate each with a comma: “,”.

For example, p1 & overdue , p4 & today will show two task lists, one for the query p1 & overdue and another for p4 & today.

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