Todoist + Your email

Available for:
Free
Premium
Business

Get to Inbox Zero zen and stay there with Todoist. Turn emails into tasks in the click of a button and never forget to follow up on important messages.

There are 3 ways to keep your email organized with Todoist:

  • Download our apps for Gmail and Outlook
  • Forward emails to Todoist (Premium-only)
  • Use a 3rd-party integration

Gmail

Download the Todoist plugin for Gmail and access all your tasks right from inside your Gmail account.

You’ll be able to quickly turn emails into tasks that link right back to the original email so you won’t have to hunt for it later. Just open the email you want to turn into a task and click on the Todoist button that appears at the top of your Gmail inbox. Then add a due date so you won’t forget to follow up.

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Outlook

Download the Todoist plugin for Outlook and access all your tasks right from inside your Outlook account.  

You’ll be able to quickly turn emails into tasks that link right back to the original email so you won’t have to hunt for it later. From your Outlook inbox, select the email you want to turn into a task. Then click on the Todoist button that appears at the top of the screen. Then add a due date so you won’t forget to follow up.

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Note: Unfortunately, we don’t have a plugin for Outlook for Mac yet.

Forwarding emails to Todoist

No matter what email client you use, you can forward emails to Todoist as both tasks and comments (this is a Premium feature).

Forwarding to projects

You can turn emails into Todoist tasks by forwarding them to a project. The subject line will become the task name, and the body of the email will be added as a comment. All attachments smaller than 25MB will also be attached.

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To get a project’s email address:

  1. Go to the web app and open the project you want to email to.
  2. Click on the wrench.png project actions icon in the top-right corner.
  3. Select Email tasks to this project.
  4. Click Copy to clipboard next to the email address provided.
  5. Start forwarding your emails to that address.

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You can also add due dates, labels, and priority levels right from your email client.

Due dates

Include  <date your due date> in either the subject or the body of the email. (You need to include the word date before typing in your due date.) You can use all of Todoist's supported due date formats like <date every day>.

Labels

Include your labels (e.g. @work or @email) in either the subject or body of the email.

Priorities

Include  p1, p2, or p3 in either subject or body of the email.

Forwarding to comments

You can also forward emails to Todoist as comments. Perfect for when you need to attach information to existing tasks or projects.

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  1. In the web app, click on the comments icon of the task or project you want to forward your email to.
  2. Click on the email icon.
  3. Begin forwarding your email to the address you’re given.

3rd-party email integrations

If you don’t use Gmail or Outlook, there are several email apps that have built 3rd-party Todoist integrations so you can manage your emails from your to-do list. Check them out:

How to Use Email Forwarding with Teams

If you've got multiple team members (or email addresses) who want to forward emails to a project, you can add the other email addresses at the bottom of the Email Tasks to This Project window.

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