Eisenhower Matrix with Todoist

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The Eisenhower Matrix method used by the US President Dwight D. Eisenhower is based on the task evaluation using the criteria important/unimportant and urgent/not urgent. This method visualizes tasks in an Eisenhower Decision Matrix (aka Eisenhower Box). The horizontal X-axis represents the level of urgency with the left side being the most urgent and the right side the least. The vertical Y-axis represents importance, with the lowest importance at the bottom, highest at the top.

The result is four quadrants: Urgent and Important, Less Urgent but still Important, Less Important but Urgent, and Less important and Less Urgent. You can place all your tasks within the boxes, giving you a clear understanding of what really needs to be done now and what can (and should) wait. Learn more...

How to set up a Eisenhower Matrix workflow in Todoist using labels:

  1. Create four labels @important, @not-important, @urgent, and @not-urgent.
  2. Create a filter called Eisenhower Matrix: @important & @urgent, @important & @not-urgent, @not-important & @urgent, @not-important & @not-urgent.
  3. Make sure to add one of the four predefined labels to each new task.
  4. Take on important and urgent tasks first. Add a specific due date to all your important but not urgent tasks. Delegate as many not important but urgent tasks as possible. Not important and not urgent tasks should be done last (or not at all).

How to set up a Eisenhower Matrix workflow in Todoist using priorities:

  1. Create a filter called Eisenhower Matrix: p1, p2, p3, p4.
  2. Make sure to add one of the four priorities to each new task.
    • P1 = Important and urgent
    • P2 = Important but not urgent
    • P3 = Not important but urgent
    • P4 - Not important and not urgent
  3. Take on P1 tasks first. Add a specific due date to all your P2 tasks. Delegate as many P3 tasks as possible. P4 tasks should be done last (or not at all).