Using Smart Schedule

Available for:
Free
Premium
Business

Have trouble setting a realistic schedule for your tasks? Let Smart Schedule help you plan the day and week to come.

Smart Schedule uses predictive modeling to suggest the best possible due dates for your tasks. (You’ll always have the option to accept, edit, or reject Smart Schedule’s suggestions.)

When finding an ideal due date for a task, Smart Schedule takes into account:

  • Your habits – Usually catch up on emails on Monday morning? Is Saturday your reading day? Smart Schedule learns your habits and suggests dates accordingly.
  • Task urgency – Based on anonymous data from across all Todoist users, Smart Schedule estimates the urgency of any given task.
  • Workdays vs. weekends – Smart Schedule learns which types of tasks can be done on weekends, and which should always be scheduled during the week (for example, “Finish draft” or “Check email”).
  • Upcoming tasks – Have a full load for tomorrow, but a wide open Friday? Smart Schedule tries to balance your task load over the next 7 days accordingly.
  • Your daily and weekly goals –Smart Schedule will recommend due dates to help you meet your daily and weekly goals. (Learn more about Karma goals.)

As with all AI-powered features that "learn" over time, Smart Schedule’s date predictions will become more and more accurate the more you use Todoist.

Here’s how to access Smart Schedule in your Todoist:

When rescheduling overdue tasks

  1. In your Today or 7 Days view, click on Reschedule Overdue in the upper-righthand corner of your task list.
  2. Hover over any task and click on the grey calendar icon to the right to edit the suggested due date. (optional).
  3. When you’re satisfied with your scheduled tasks, click Update at the bottom of the list.

smart-schedule-web-panel-edit.jpg

When adding or rescheduling a single task

  1. Create a new task or click on the task you want to reschedule.
  2. Click on the date field to the right of the task name.
  3. Click on the suggested date shortcut at the top-lefthand corner of the date menu.
  4. Click save.

smart-schedule-web-shortcut.jpg

When rescheduling multiple tasks

  1. In any task view, select multiple tasks to edit.
  2. Click Schedule in the menu that appears at the top of your Todoist.
  3. Click Smart Schedule to view suggested due dates for the selected tasks.
  4. Hover over any task and click on the grey calendar icon to the right to edit the suggested due date. (optional)
  5. When you’re satisfied with your scheduled tasks, click Update at the bottom of the list.

When rescheduling overdue tasks

  1. In your Today or 7 Days view, click on Reschedule Overdue in the upper-righthand corner of your task list.
  2. Hover over any task and click on the grey calendar icon to the right to edit the suggested due date. (optional)
  3. When you’re satisfied with your scheduled tasks, click Update All at the bottom.

smart-schedule-windows-panel-edit.jpg

When adding or rescheduling a single task

  1. Create a new task or hover over an existing task you want to reschedule.
  2. Click on the date field on the right (when creating a new task) or the calendar icon (when rescheduling).
  3. Click on the suggested date shortcut at the bottom-left (when creating) or at the top-left (when rescheduling) a task.

smart-schedule-windows-shortcut.jpg

When rescheduling multiple tasks

  1. Enter selection mode using the Ctrl+m keyboard shortcut or (if in a filtered view) click the three-dot icon at the top right and select Selection mode.
  2. Select the tasks you want to reschedule.
  3. Click on the calendar icon at the top.
  4. Click the suggested date shortcut at the top-left.
  5. When you’re satisfied with your scheduled tasks, click Update All at the bottom.
  1. In your Today or 7 Days view, tap Reschedule in the top-right corner of your task list.
  2. Tap on any task and click Reschedule to change the suggested due date. (optional)
  3. When you’re satisfied with your scheduled tasks, click Update in the top-right corner.

smart-schedule-ios-panel-edit.jpg

When rescheduling a single task

  1. Swipe left on the task you want to reschedule.
  2. Tap the suggested date shortcut at the top.

smart-schedule-ios-shortcut.jpg

When rescheduling multiple tasks

  1. In any task view, tap the three-dot icon at the top-right and select Edit multiple items.
  2. Select the tasks you want to reschedule.
  3. Tap on the calendar icon in the menu that appears at the bottom of your Todoist.
  4. Tap Smart Schedule.
  5. Tap on any task and click Reschedule to change the suggested due date. (optional)
  6. When you’re satisfied with your scheduled tasks, click Update in the top-righthand corner.

When rescheduling overdue tasks

  1. In your Today or 7 Days view, tap Reschedule in the upper-righthand corner of your task list.
  2. Tap on any task and click Reschedule to change the suggested due date. (optional).
  3. When you’re satisfied with your scheduled tasks, click Update in the top-righthand corner.

smart-schedule-android-panel.jpg

When rescheduling a single task

  1. Swipe left on the task you want to reschedule.
  2. Click on the suggested date shortcut at the top-lefthand corner of the date menu.

smart-schedule-android-shortcut.jpg

When rescheduling multiple tasks

  1. In any task view, select multiple tasks to edit.
  2. Tap on the calendar icon  in the menu that appears at the bottom of your Todoist.
  3. Tap Smart Schedule.
  4. Tap on any task and click Reschedule to change the suggested due date. (optional).
  5. When you’re satisfied with your scheduled tasks, click Update in the top-righthand corner.

Completely private and secure

We know that with today’s technology people are rightfully concerned about the way companies use their data – we are, too! We want to be upfront and transparent about how exactly Smart Schedule works:

All your personal data (for example, when you usually complete tasks that include the word “email”) are processed automatically by the Smart Schedule algorithm. That means it’s never accessed by any service outside of Todoist and never seen by any of our team members. It’s still completely private and completely yours.

All past user data that informs date predictions (for example, what kinds of tasks do people usually mark as urgent) are aggregated and anonymous. None of our team members see personally identifiable information and we never share your data with unauthorized 3rd parties without your permission.

Read our full privacy policy to learn more about how we safeguard your personal data.

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