How to best use projects

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Use projects keep track of multiple tasks at once. Whether you’re working on a book report, making a grocery or planning a wedding, create a project so all the important details are saved in one central place.

Start by adding tasks to your project. Once you’ve created a project, add every relevant task you can think of. It’s a brainstorm -- no bad ideas. Every detail counts.You can add a task directly to your project by tapping the Add task button in the project.

Keep your projects organized with due dates, priorities, sections and sub-tasks. You know what you have to do, now figure out how you’re going to get it done by organizing your project intuitively with due dates, priorities and sections:


Stay timely by setting due dates. Some work needs to be done now, other work can wait. To make sure you get things done on time, set a task’s due date. It’s better to be early than late, so take your best estimate of how long a task will take, then double it.

Keep important tasks top of mind using task priorities. Some tasks are more important than others. Go through your project and set your most important tasks as priority 1 and they’ll show up in red so you don’t forget. Review the rest of your tasks and set them to priority 2 (orange), priority 3 (yellow) and priority 4 (white), too.


If a task doesn’t seem important, don’t be afraid to delete it. It helps you keep your project as clutter free as possible.

Organize your project using sections. Keep your project organized into sections by simply entering a colon at the end of a task name. You can then drag and drop tasks to rearrange them underneath the section.


For multi-part tasks, use sub-tasks. Let’s say you’re cleaning the house and have a bunch of things to clean in each room. You can create a task for the “Living room” and then create a bunch of sub-tasks underneath it. Turn any task into a sub-task by dragging and dropping it underneath its parent task.

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